We will prepare all of the initial documentation for your new employees. We can record the evidence of obligatory health check-ups and help you with setting up OSH (Occupational Safety and Health in Czechia referred to as BOZP - Bezpecnost a Ochrana Zdravi pri Praci). We can prepare regulatory directives and employee guidelines for you, or any other documents needed. All of which would be reviewed by the reputable law office before sending them to you.
We will prepare labour agreements and wage assessments or just an amendment tailored to your needs. We can deliver them both in electronic and hard copy forms. We can archive your original contracts and make them accessible to authorised persons online.
Confidentiality and data security
All of the data provided is securely stored on our own servers in data centre in Czech Republic. They are managed by our internal IT department. We comply with highest data security standards. We are strictly following GDPR (General Data Protection Regulation) and we will sign Data Processing Agreement with you.
Frequently asked questions about payroll processing
How cooperation takes place
At the end of the month, your supervisors will send attendance sheets and wage calculations, or the data will be automatically transferred from the attendance system to our payroll system. Our payroll accountant will review the inputs, process and check the wage calculations, and possibly send the summary for review. After confirmation, we will distribute the pay slips to the employees, send you the orders to draw up to the bank (e.g. in ABO/GPC/IKM format) and a file for direct accounting of wages into the accounting program (which we prepare according to the accounting program you use).
Accounting payroll costs according to cost centres
Due to the reduction of accounting records, payroll expenses are usually aggregated. We can set up aggregation up to several levels. Most often, wages are accounted for collectively for cost centers, or allocated to so-called white collar and blue collar. In smaller companies, wages are usually aggregated for the entire company.
What are the benefits of payroll outsourcing?
Outsourcing payroll benefits from:
expertise (we constantly monitor the latest payroll legislation and regularly train our payroll team)
automation (we strive to maximize the efficiency of payroll processing)
cost-effectiveness (due to the various payroll payment terms of our clients, we have work throughout the month)
discretion (maximum possible confidentiality of payroll costs, access only for authorized persons).
Which is the best attendance system?
There are many different types of attendance systems such as biometric, card reader, wireless, chip or coding.
Card reader is one of the most common attendance systems. This system consists of a card reader which is used to read the information stored on the card. The card can contain information about the employee such as his name, address, date of birth and more. The card reader is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.
Biometric attendance system is a technology used for the identification and authentication of individuals. This system usually consists of a fingerprint reader, a face scanner or an iris scanner. The fingerprint reader is used to identify a person based on his or her fingerprint. The face scanner or iris scanner is used to identify a person based on his or her face or iris. This system is usually reliable and secure but can also be expensive.
Wireless attendance system is a technology that allows employees to log in to the system wirelessly. This system consists of a wireless chip or card which is used to identify the employee. The chip or card is connected to a wireless reader which reads the information stored on the card. This system is usually reliable and secure but can also be expensive.
Chip attendance system is a technology used to identify an employee. This system consists of a small chip which is placed on the employee's workwear or identification card. The chip is read by a reader which is placed at the entrance of the building. This system is usually reliable and secure but can also be expensive.
Coding attendance system is a technology used to identify an employee. This system consists of a code which is stored on the employee's identification card. The code is read by a reader which is placed at the entrance of the building. This system is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.
Our payroll specialists continuously maintain up-to-date knowledge about payroll and labour law. Our labour contract drafts are reviewed by the reputable law office Srubar & Partners.
We can beat internal payroll processing solutions by both quality and price. Because we work with various enterprises with different pay dates, we can hire and keep the most professional payroll accountants and have enough work for the entire month.
We can provide your accounting department with aggregated data. Therefore, we can ensure absolute confidentiality. Payslips can be distributed directly to the email addresses of your employees.
We strictly follow all requirements of the General Data Protection Regulation.
We guarantee the highest data security standards. All data is stored on our own servers and we also have our own IT department. We backup essential data a on daily basis and non-essential data on a weekly basis. We also do external backups on encrypted drives to make sure that none of your data is ever lost.
You might be interested in
We need to continuously increase our expertise and keep abreast of new legislative standards. Keep up to date with us. Our articles will advise you on how to make your business more efficient.all news