Efficiency with emphasis on quality. This is our motto.
People are the heart of every business; therefore, it is essential that their wages are processed in the highest possible standard. Our team of experienced payroll accountants are trained on a regular basis to make sure they comply with the changing labour law and directives. Your payrolls will always be precisely processed and on time. We are capable of delivering salaries within the first three working days if required.
Offsite payroll outsourcing
Our financial department will process your salaries on our own servers at our office in Brno and you do not have to take care of anything. At the beginning of each month, your managers will provide us with the actual working hours and bonuses. We will review and deal with any possible differences and you will receive final aggregated files for your cost accounting and electronic payment file which you can upload directly to your electronic banking. Your employees will be provided with an electronic payslip distributed directly to their email address (if needed, we can also distribute hard copy slips via post). Due to this process, we can guarantee absolute discretion of salary amounts within your business. We can also help your to further automate the payroll process. Together we can discuss which attendance system would be the most suitable for your business. We can also improve and review your current payroll process.
Onsite payroll outsourcing
Our payroll accountants can process wages within your IT infrastructure. We can either work completely onsite (with physical attendance at your business premises) or we can work in your system from our business premises via VPN connection. We are capable of working in any common accounting software. In Czech Republic, the most common software for payroll processing are Target, Vema, Money and Pohoda.
Interim payroll accountant
We can provide interim payroll support based on your individual needs. We will be able to quickly help regardless of what happened in your business. We provide our most skilled interim payroll accountant colleagues. We are capable of quick adaptation within your work environment. Together we will make sure all data transfers, reporting and payments to your employees are on time.
Each month we process wages for more than 2000 employees.
If you are further interested on how to speed up your payroll process, please visit our section "Payroll automation".
If you decide to choose us as your payroll partner, the revision of your current payroll processes is automatically included. It is in the interest of both parties to improve the processes and increase the efficiency.
Frequently asked questions about payroll processing
How cooperation takes place
At the end of the month, your supervisors will send attendance sheets and wage calculations, or the data will be automatically transferred from the attendance system to our payroll system. Our payroll accountant will review the inputs, process and check the wage calculations, and possibly send the summary for review. After confirmation, we will distribute the pay slips to the employees, send you the orders to draw up to the bank (e.g. in ABO/GPC/IKM format) and a file for direct accounting of wages into the accounting program (which we prepare according to the accounting program you use).
Accounting payroll costs according to cost centres
Due to the reduction of accounting records, payroll expenses are usually aggregated. We can set up aggregation up to several levels. Most often, wages are accounted for collectively for cost centers, or allocated to so-called white collar and blue collar. In smaller companies, wages are usually aggregated for the entire company.
What are the benefits of payroll outsourcing?
Outsourcing payroll benefits from:
expertise (we constantly monitor the latest payroll legislation and regularly train our payroll team)
automation (we strive to maximize the efficiency of payroll processing)
cost-effectiveness (due to the various payroll payment terms of our clients, we have work throughout the month)
discretion (maximum possible confidentiality of payroll costs, access only for authorized persons).
Which is the best attendance system?
There are many different types of attendance systems such as biometric, card reader, wireless, chip or coding.
Card reader is one of the most common attendance systems. This system consists of a card reader which is used to read the information stored on the card. The card can contain information about the employee such as his name, address, date of birth and more. The card reader is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.
Biometric attendance system is a technology used for the identification and authentication of individuals. This system usually consists of a fingerprint reader, a face scanner or an iris scanner. The fingerprint reader is used to identify a person based on his or her fingerprint. The face scanner or iris scanner is used to identify a person based on his or her face or iris. This system is usually reliable and secure but can also be expensive.
Wireless attendance system is a technology that allows employees to log in to the system wirelessly. This system consists of a wireless chip or card which is used to identify the employee. The chip or card is connected to a wireless reader which reads the information stored on the card. This system is usually reliable and secure but can also be expensive.
Chip attendance system is a technology used to identify an employee. This system consists of a small chip which is placed on the employee's workwear or identification card. The chip is read by a reader which is placed at the entrance of the building. This system is usually reliable and secure but can also be expensive.
Coding attendance system is a technology used to identify an employee. This system consists of a code which is stored on the employee's identification card. The code is read by a reader which is placed at the entrance of the building. This system is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.
Our payroll specialists continuously maintain up-to-date knowledge about payroll and labour law. Our labour contract drafts are reviewed by the reputable law office Srubar & Partners.
We can beat internal payroll processing solutions by both quality and price. Because we work with various enterprises with different pay dates, we can hire and keep the most professional payroll accountants and have enough work for the entire month.
We can provide your accounting department with aggregated data. Therefore, we can ensure absolute confidentiality. Payslips can be distributed directly to the email addresses of your employees.
We strictly follow all requirements of the General Data Protection Regulation.
We guarantee the highest data security standards. All data is stored on our own servers and we also have our own IT department. We backup essential data a on daily basis and non-essential data on a weekly basis. We also do external backups on encrypted drives to make sure that none of your data is ever lost.
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