Payroll Automation

Do not be afraid of payroll automation. Together we will make it happen.

Automated distribution of encrypted payslips through email
Automated payment batches for the payroll
Advanced reporting by cost centres in any shape or form, tailored to your specific needs
Automated data transfer from attendance system
Automated data exports of payroll costs for direct posting to ERP (e.g. SAP, Oracle, Navision, Money, Pohoda, I6, K3)

Our robust payroll software offers various options for automated data transfers both on input (attendance) and output (accounting software, bank). We are capable of building bridges to any commonly used programs and even to a client's own developed systems. Let's work together on the best solution for you. We can prepare data files for the upload to your accounting software. This way, payroll accounting would mean a few clicks for your accountant. Those files can be aggregated by cost centres or divided according to various types depending on your individual needs.

Information confidentiality and data security

All data provided is securely stored on our own servers in our data centre in the Czech Republic. They are managed by our internal IT department. We comply with the highest data security standards. We strictly follow GDPR (General Data Protection Regulation) and we will also sign a Data Processing Agreement with you.

We have chosen NANO - AUDIT as an external payroll and HR support provider and we are really happy with the services they provide. They always deliver their services on time, which is crucial for us, as we need to report to our parent company. They have created automated outputs for us so we can import data directly into our SAP. We also appreciate the way they communicate with us and their quick responses to our requests.

Tomáš Neuhöfer

Managing Director, voestalpine High Performance Metals CZ

all references

Frequently asked questions about payroll processing

How cooperation takes place

At the end of the month, your supervisors will send attendance sheets and wage calculations, or the data will be automatically transferred from the attendance system to our payroll system. Our payroll accountant will review the inputs, process and check the wage calculations, and possibly send the summary for review. After confirmation, we will distribute the pay slips to the employees, send you the orders to draw up to the bank (e.g. in ABO/GPC/IKM format) and a file for direct accounting of wages into the accounting program (which we prepare according to the accounting program you use).

Accounting payroll costs according to cost centres

Due to the reduction of accounting records, payroll expenses are usually aggregated. We can set up aggregation up to several levels. Most often, wages are accounted for collectively for cost centers, or allocated to so-called white collar and blue collar. In smaller companies, wages are usually aggregated for the entire company.

What are the benefits of payroll outsourcing?

Outsourcing payroll benefits from:

expertise (we constantly monitor the latest payroll legislation and regularly train our payroll team)

automation (we strive to maximize the efficiency of payroll processing)

cost-effectiveness (due to the various payroll payment terms of our clients, we have work throughout the month)

discretion (maximum possible confidentiality of payroll costs, access only for authorized persons).

Which is the best attendance system?

There are many different types of attendance systems such as biometric, card reader, wireless, chip or coding.

Card reader is one of the most common attendance systems. This system consists of a card reader which is used to read the information stored on the card. The card can contain information about the employee such as his name, address, date of birth and more. The card reader is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.

Biometric attendance system is a technology used for the identification and authentication of individuals. This system usually consists of a fingerprint reader, a face scanner or an iris scanner. The fingerprint reader is used to identify a person based on his or her fingerprint. The face scanner or iris scanner is used to identify a person based on his or her face or iris. This system is usually reliable and secure but can also be expensive.

Wireless attendance system is a technology that allows employees to log in to the system wirelessly. This system consists of a wireless chip or card which is used to identify the employee. The chip or card is connected to a wireless reader which reads the information stored on the card. This system is usually reliable and secure but can also be expensive.

Chip attendance system is a technology used to identify an employee. This system consists of a small chip which is placed on the employee's workwear or identification card. The chip is read by a reader which is placed at the entrance of the building. This system is usually reliable and secure but can also be expensive.

Coding attendance system is a technology used to identify an employee. This system consists of a code which is stored on the employee's identification card. The code is read by a reader which is placed at the entrance of the building. This system is usually easy to use and inexpensive but can also be less reliable than other types of attendance systems.

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Why us

Take advantage of working with professionals. By choosing us as your partner, you can benefit from our know-how. We are here for you.

Payroll Expertise

Our payroll specialists continuously maintain up-to-date knowledge about payroll and labour law. Our labour contract drafts are reviewed by the reputable law office Srubar & Partners.

Payroll Efficiency

We can beat internal payroll processing solutions by both quality and price. Because we work with various enterprises with different pay dates, we can hire and keep the most professional payroll accountants and have enough work for the entire month.

Payroll Discretion

We can provide your accounting department with aggregated data. Therefore, we can ensure absolute confidentiality. Payslips can be distributed directly to the email addresses of your employees.

GDPR Compliance

We strictly follow all requirements of the General Data Protection Regulation.

Data security

We guarantee the highest data security standards. All data is stored on our own servers and we also have our own IT department. We backup essential data a on daily basis and non-essential data on a weekly basis. We also do external backups on encrypted drives to make sure that none of your data is ever lost.